Moving Email Services to the Cloud: Why Is It Right for Your Business?

The cloud empowers businesses of all sizes with a huge range of solutions to streamline, improve, and expand their services. And one of the most popular is cloud-based email.

Moving your email to the cloud might seem like a colossal shift if you’re only familiar with on-premises solutions. You may wonder how it will affect your day-to-day operations and if it offers any real value.

Below, we’ll explore the benefits of cloud-based email services to help you understand why it could be right for yourgrowing business.

Save Money

Smart financial management is a must for small businesses with limited funds. That’s why the prospect of replacing your current on-premises email system with a cloud alternative may concern you if you expect substantial setup costs.

Well, here’s some good news: moving to cloud email services can help you save money in the long run.


Because you don’t have to invest in your own on-site servers, software licenses, or maintenance costs.

Your in-house IT technicians (if you have them) won’t be responsible for managing your email configuration, and can put the time they save into solving other issues in your workplace.

They’ll be on hand to assist employees with general IT problems that arise, from being locked out of platforms because of forgotten passwords to installing software. You’ll also save on energy costs incurred by powering an internal server.

Cloud email service providers offer various plans to suit different needs and budgets, so you should be able to find a suitable option for your business.

Protect Sensitive Data with Cutting-Edge Security

An estimated 306.4 billion emails were sent and received each day in 2020, and many will have contained critical information intended for the recipient’s eyes only.

And 95% of IT leaders consider company and client data to be at risk on email, and 24% of email data breaches stemmed from an employee accidentally sharing data they shouldn’t have.

That’s why it’s vital for any business, of any size, to use an email service that implements the most advanced and reliable security measures.

Your emails will be stored off-site and protected by numerous security measures to maximize their safety against unauthorized users. All this is included in a provider’s service — you won’t need to cover the costs of better security on your premises or worry about data breaches.

That’s essential when your employees send sensitive files back and forth — high-quality cloud security cuts the risk of those attachments falling into the wrong hands.

Cut the Risk of Downtime

Downtime has the potential to cause brutal disruptions: your team might be unable to complete essential tasks and deliver the services your clients pay you for hours or days.

That can create challenging repercussions down the line, such as damage to your reputation and revenue.

And if your internal server were to experience any difficulties that affected its performance, your employees might lose their ability to communicate via email. They would need to rely on other methods instead — and that could hamper their productivity.

But moving email services to the cloud brings a decreased risk of costly downtime. Providers have redundant systems in place to make sure they deliver dependable services 24/7. Their income hinges on this availability.

As a result, you know they’ll deal with any issues on their end quickly and efficiently to get them up and running as soon as possible. And it liberates you from the stress of keeping on-premises email systems running smoothly at all times.

Scale Your Mail to Match Business Growth

Want to add to your portfolio of products or services?

Strategizing your growth in one or more markets?

Expansion is an exciting and challenging process for small businesses, so anything that can be done to make it smoother is worth investigating. And cloud-based email services are scalable so you can adjust your plan to accommodate your evolving requirements.

That can be a huge advantage when you take on new staff who need to send and receive emails, start sending out newsletters to hundreds of new customers, and grow your customer service team to handle increased demand.

Scaling your cloud email configuration to suit your expanding business is typically a quick, simple process. Your provider will be happy to discuss your options and help you understand how plan adjustments work.

Check out How Can The Cloud Help Your Small Business Grow? for more on the power of cloud services.

Use Email Backup for Disaster Recovery

Don’t worry about backing emails up for future reference anymore when you change to cloud services. Your provider will handle that for you automatically, for your peace of mind.

Another advantage of this is efficient disaster recovery: you’ll be able to access your emails no matter what happens to your business site.

Floods? Fires? Tornadoes? All of these and more can destroy your workplace and hardware. They can be extremely upsetting, costly, and disruptive to your daily operations in multiple ways.

But cloud solutions allow you to access your emails from anywhere with an internet connection and the necessary access details. You and your team can continue communicating with clients, suppliers, and each other remotely until your office is usable again.

That reduces the danger of lost productivity and revenue in the event of a disaster. If your on-premises server were destroyed, it would be an entirely different situation.

How to Migrate Your Email System to the Cloud

Feel inspired to switch to cloud-based email services?

GenX can handle this for you with our email and remote connection solutions.

We’ll migrate your company email system to the cloud for reduced server load, so you can start reaping the rewards of a cutting-edge setup. Our experts are here to discuss your requirements, goals, and budget to find the best option for you.

We can also move your company mailbox to newer platforms, like Office 365, for increased efficiency.

To learn more about our email migration services, and any of our other solutions, get in touch with the GenX team now!

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